Registration Terms & Conditions:

Registration Fees:

Registration Type





Until 23 May 2018

Until 24 September


Academic/Medical Professional:
Employed by a university, college, research institution, hospital or government agency




Enrolled in an undergraduate or graduate programme at an academic institution




For non-Academic and non-students




Gala Dinner Tickets

For Registered Delegates - please note that the number of places is constrained by the venue


Guest Tickets 

Welcome Reception Ticket: One guest ticket per registered delegate.


Gala Dinner Ticket: One guest ticket per registered delegate.


Registration Includes:

  • Symposium admission, including all scientific sessions
  • Conference Materials including the Programme/Book of Abstracts
  • Coffee/Tea breaks, lunches, as outlined in the programme

The Symposium registration fee does not include the Gala Dinner or cover airfare, hotel, or other costs.

Method of Payment

Full payment in Euro is required at the time of online registration. Visa, MasterCard, and American Express credit and debit cards are accepted. HCV Conferences CLG will be listed as the vendor on your credit card statement.

Payment of registration fees by bank transfer can be facilitated.  Please contact for the relevant details.


Cancellation Policy

Cancellation requests must be made in writing to

Cancellations received by 7 September 2018 will be refunded, less a €50 administrative fee. No refunds will be given for cancellations received after 7 September 2018.

If for any reason the Symposium should be cancelled, HCV 2018 will refund the registration fee. The Symposium is not responsible for the refund of airfare, hotel, or other costs incurred by registrant. Refunds of credit card payments will be made to the same account used for the payment.

Substitution Policy

Payment of a €50 administrative fee enables you to transfer your registration to another person, email Substitutions will be transferred at the same rate as the original registration and must be made before 09 September 2018, or at the Registration Desk onsite. Substitutions can be made to Banquet purchases without a charge.

Group Registration

Group registrations will open on Monday, 12th February with Abstract Submissions.


When registering, the delegate acknowledges that he/she has no right to lodge claims against the symposium organisers should the meeting be altered, hindered, or prevented by unexpected political or economic events, unpredictable forces of nature, speaker cancellations or other unforeseeable events. Submission of your registration is an agreement to these terms and conditions of the symposium.

Certificate of Attendance

A Certificate of Attendance will be available on the website after the Symposium. Attendees will receive a passcode to access the website and download the Certificate.


Symposium namebadges must be worn for admission to all symposium functions, including Welcome Reception and Gala Evening.


Each delegate grants the symposium permission to photograph participants in any session, and to use such photographs and the names of attendees in any materials which either represent the proceedings of the symposium or promote future symposia.

Mailing List

A Mailing List of Delegates at HCV2018 will be sent to the Organisers of the 2019 Symposium, and will not be made available to any other parties/organisations. If you do not wish your email details to be included, please inform

Photos at Trinity Library





Important Dates

Friday, 31st August
Late-Breaker Abstracts Announcement

Friday, 7th September
Cancellation deadline to receive refund

Monday, 24th September
Close of Registration

Please wait
Cityscape of Dublin